Brevard County Clerk Of Court Public Records Search gives residents direct online access to real-time legal documents including property deeds, marriage licenses, civil case filings, and official court records. The system operates through the Clerk’s secure web portal, allowing users to search, view, and request certified copies from anywhere at any time. For technical issues or suggestions, contact the IT team via the protected email monitored Monday through Friday, 8 am to 5 pm Eastern Time. Urgent calls go to the Help Desk at (321) 637-2004, and in-person help is available at 700 S Park Ave, Titusville, FL 32780 during business hours. All requests follow Florida Statute 119.071, which ensures transparency while protecting exempt records like juvenile cases.
How to Use the Brevard County Public Records Search Portal
The main search portal offers three ways to find records: by party name, case number, or filing date. Start by visiting the official Clerk website and selecting the “Public Records Search” option. Enter exact names or numbers as they appear on original documents to avoid errors. After clicking “Search,” results show docket entries, PDF links, timestamps, and document types. Users can preview files, download copies, or print unofficial versions. For legal use, click “Request Certified Copy” to submit a formal application processed by the Records Division within three to five business days.
Each record includes key details such as case status, hearing dates, involved parties, and document descriptions. The system updates in real time, so newly filed documents appear within hours. If no results appear, double-check spelling, try alternate name formats, or narrow the date range. The search tool supports partial matches but works best with full legal names or exact case numbers.
BECA: Brevard Electronic Court Application
BECA (Brevard Electronic Court Application) replaced the older eFACTS system and now serves as the primary platform for attorneys, self-represented individuals, and law enforcement agencies. It provides 24/7 access to civil, family, probate, and criminal case information. Registration requires completing the BECA User Agreement, signing it, scanning the PDF, and emailing or faxing it to the protected address. A temporary password is issued within one business day, allowing users to create a permanent login.
Once registered, users can search active and closed cases, view dockets, download motions, and track upcoming hearings. Training webinars occur quarterly and are recorded on the Clerk’s YouTube channel for later viewing. Support is available by phone at (321) 264-5246 Monday through Friday, 9 am to 6 pm. Note that BECA displays informational data only—official records must be requested in writing for certification.
Requesting Certified Copies of Official Records
Certified copies of deeds, marriage licenses, probate files, and vital statistics must be requested in writing. Mail requests to P.O. Box 2767, Titusville, FL 32781-2767 with a self-addressed stamped envelope. Fax submissions go to (321) 264-5246, and electronic requests can be sent to the protected email address. In-person requests are accepted at any of three branch offices Monday through Friday, 8 am to 4 pm.
Include full names, case or document numbers, dates, and a clear description of the record needed. Payment is required at submission and can be made via cash, check, or credit card. Processing takes three to five business days. Some records, like juvenile cases or sealed files, are exempt under Chapter 119 unless a court order permits release.
Branch Offices and In-Person Services
The Clerk operates three locations across Brevard County. The main office at 700 S Park Ave in Titusville handles all record types and offers passport services with limited after-hours appointments on Thursdays from 5 pm to 7 pm by reservation. The Viera branch at 2825 Judge Fran Jamieson Way supports civil and criminal filings, while the Melbourne office assists with marriage licenses and deed recordings.
All locations accept walk-ins during business hours but recommend calling ahead for complex requests. Staff can help with form completion, fee explanations, and document verification. Payment methods include cash, personal checks, money orders, and major credit cards. Wait times vary by season, with peak periods around tax season and summer months.
E-Recording and Digital Document Submission
The Clerk’s e-recording portal allows attorneys and title companies to submit deeds, liens, and mortgages electronically. Users must register with a digital certificate issued by the Florida Notary Commission. Once approved, documents are uploaded, reviewed, and recorded within 24 to 48 hours. This system reduces errors, speeds up processing, and eliminates mailing delays.
E-recording is available for most real estate transactions except those involving trusts or estates requiring manual review. Fees are paid online during submission. Users receive confirmation emails with recording numbers and can track status through their account dashboard. Training materials and FAQs are available on the Clerk’s website.
Marriage Licenses and Vital Records
Couples applying for marriage licenses must appear together at any branch office with valid government-issued photo IDs and proof of age. Both parties must be at least 18 years old; minors require court approval. The license is valid for 60 days and costs $93.50, with a discount available if couples complete a premarital course.
Vital records such as birth and death certificates are handled by the Florida Department of Health, but the Clerk’s office assists with certified copies of marriage licenses and divorce decrees. Requests must include full names, dates, and relationship to the applicant. Processing times range from same-day for in-person requests to five days for mailed applications.
Fees, Payments, and Processing Times
Standard search and viewing are free on the public portal. Certified copies cost $1 per page plus a $2 certification fee per document. Larger requests may incur additional handling charges. Payment is due at time of request and can be made online, by mail, or in person.
Electronic requests are processed within three to five business days. Rush service is not available, but in-person pickup can reduce wait time. Refunds are not issued for completed searches, even if no records are found. Always keep receipts and confirmation numbers for tracking.
Exempt Records and Privacy Protections
Under Florida Statute 119.071, certain records are exempt from public disclosure. These include juvenile case files, sealed court orders, adoption records, and sensitive personal information like Social Security numbers. The Clerk redacts protected data before releasing documents.
If a record is denied, the requester receives a written explanation citing the specific exemption. Appeals can be filed with the court or through the Florida Department of State. The Clerk’s office does not provide legal advice on exemptions but directs users to official state guidelines.
Technical Support and System Updates
Users experiencing login issues, slow loading, or missing data should report problems to the protected email address. The IT team responds within one business day during weekday hours. Common fixes include clearing browser cache, updating passwords, or switching devices.
The system undergoes maintenance every second Sunday from 2 am to 6 am Eastern Time. During this window, searches may be unavailable. Scheduled outages are announced on the Clerk’s news page at least one week in advance.
News, Announcements, and Public Notices
The Clerk’s news section publishes press releases, service changes, and emergency alerts. Recent updates include power outages, staffing changes, and new digital services. On August 11, 2022, a temporary outage at the Parkway Service Complex delayed processing until power was restored. On July 26, 2022, the County issued an RFP for debt collection services with a September 15 deadline.
All public notices include contact details, timelines, and instructions for participation. Residents can subscribe to email alerts or follow the Clerk’s social media channels for real-time updates.
Contact Information and Office Hours
Main Office: 700 S Park Avenue, Titusville, FL 32780 Phone: (321) 637-2004 Fax: (321) 264-5246 Email: Use the protected contact form on the website Hours: Monday–Friday, 8 am–4 pm Viera Branch: 2825 Judge Fran Jamieson Way, Viera, FL 32940 Melbourne Branch: 518 N Harbor City Blvd, Melbourne, FL 32935 After-hours passport appointments available Thursdays, 5 pm–7 pm by reservation.
Frequently Asked Questions
Below are common questions about using the Brevard County Clerk Of Court Public Records Search system. Each answer provides clear, actionable guidance based on current policies and procedures.
How do I register for BECA access?
To register for BECA, download the User Agreement from the Clerk’s website, print and sign it, then scan and email the PDF to the protected address or fax it to (321) 264-5246. You’ll receive a temporary password within one business day. Use it to log in and create a permanent account. Registration is free and required for attorneys, law enforcement, and self-represented litigants who need advanced search features. General public users can access basic case info without registering.
Can I get a certified copy of my divorce decree online?
No, certified copies cannot be issued online. You must submit a written request by mail, fax, email, or in person. Include both parties’ full names, case number, filing date, and a clear statement that you’re requesting a certified divorce decree. Attach payment and a self-addressed stamped envelope if mailing. Processing takes three to five business days. Uncertified copies are viewable online through the public portal, but only certified versions are legally valid for name changes, remarriage, or immigration.
Why can’t I find a recent property deed in the search?
New deeds may take up to 48 hours to appear in the online system after recording. If it’s been longer, verify the spelling of names, check alternate spellings, or search by parcel ID. Ensure you’re using the correct document type filter. If the deed still doesn’t appear, contact the Records Division—it may be pending processing or held due to an error. Always confirm recording status with the Clerk before assuming a transaction failed.
Are juvenile court records available to the public?
No, juvenile records are exempt from public disclosure under Florida law unless a judge orders otherwise. Only parents, guardians, attorneys, or authorized agencies can access these files with proper identification and court permission. The Clerk’s office will deny requests for juvenile cases without a signed court order. This protects minors’ privacy and complies with state and federal regulations.
What happens if I submit an incomplete request form?
Incomplete forms delay processing. The Clerk’s staff will attempt to contact you for missing details, but if they can’t reach you within five business days, the request may be canceled. Always include full names, dates, case numbers, document descriptions, and correct contact information. Double-check forms before submitting to avoid delays, especially for time-sensitive needs like court deadlines or real estate closings.
Can I pay with a credit card for mailed requests?
No, mailed requests must include a check or money order payable to “Brevard County Clerk of Court.” Credit cards are only accepted for in-person or online submissions. If you’re mailing a request, enclose exact payment and a return envelope. For convenience, consider visiting a branch office or using the online request center where card payments are supported.
How long does it take to receive records by mail?
Mailed requests take three to five business days to process after receipt. Add two to three days for postal delivery. Total time from submission to arrival is typically five to eight business days. For faster service, visit a branch in person or use the online portal to track status. Rush options are not available, so plan ahead for legal deadlines.